The Process of Booking Your Wedding Photography with Mason’s Memories and Media
At Mason’s Memories and Media, we know how important your wedding day is. It’s one of the most special and meaningful days of your life. That’s why we’ve designed a seamless, stress-free process to ensure your experience with us is as memorable as the photos we’ll capture. From your first inquiry to the delivery of your beautifully edited gallery, we’re here to guide you every step of the way.
Here’s what a detailed look at what you should expect when booking a wedding photographer;
Step 1: Fill Out a Contact Form or Schedule a Free Consultation
Your journey begins with a simple step: getting in touch! On the photographer’s website, you’ll find a contact form where you can provide basic details about your wedding day, such as the date, location, and what you’re looking for in a photographer.
If you’d rather jump straight into a conversation, you can schedule a free consultation. This is most of the time a no-obligation meeting, this is an opportunity for everyone to get to know each other. Whether you chat over coffee or virtually, this first step is all about making sure we’re the right fit for your special day.
Step 2: Consultation Meeting
Once you’ve connected with your desired photographer, they will arrange a consultation meeting to discuss your expectations and vision for your wedding photography. During this meeting, they should cover at minimum:
Your Expectations: What style of photos do you love? Are there any must-have shots or specific moments you want captured?
What Services they offer: They’ll walk you through their wedding photography packages and what each one includes, from engagement sessions to full-day wedding coverage.
Meet the Team: You’ll learn a little about who they are and how they work, so you can feel confident and comfortable choosing them to capture your big day.
This meeting is also a chance for you to ask any questions. Our team believes in open communication and transparency, and we want to make sure we understand exactly what you need.
Step 3: Signing the Services Agreement
Once you’ve decided to move forward with the photographer, the next step is to sign our services agreement. This contract outlines all the important details, including:
The services they’ll provide.
Your wedding date and location.
Agreed-upon terms and policies.
The agreement ensures that everyone is on the same page and protects both you and the photographer, so there are no surprises along the way.
Step 4: Payment for Services
Once the agreement is signed, we require full payment upfront to secure your wedding date. This helps streamline the process for both you and us, ensuring there are no last-minute payments or concerns leading up to your big day. With the payment taken care of, all that's left for you to do is enjoy the day—just let us take care of the details!
We'll provide a clear breakdown of the payment, so you can plan accordingly and focus on what truly matters—celebrating your love and making memories!
**Some Wedding Photography teams do a payment schedule however this can lead to added stress before or on the wedding day.
Step 5: Pre-Planning Meeting
In the weeks leading up to your wedding, the photographer should reach out to you to schedule a pre-planning meeting to finalize all the details. This is where they’ll create a customized photography timeline to ensure everything runs smoothly on the day.
During this meeting, they’ll cover:
The schedule for your wedding day, including the ceremony, reception, and other key events.
A list of family and group photos you’d like us to capture.
Any special requests or unique traditions you’d like included.
Locations for portraits, first looks, or other special moments.
They’ll also address any reasonable requests or concerns you may have. Our goal is to make sure we’re fully prepared to capture every moment you envision.
Step 6: Your Wedding Day
When the big day arrives, they’ll be there from start to finish, capturing every moment as it unfolds. Our approach is a mix of guided poses and candid photography to ensure your photos feel natural and authentic.
they’ll start with the morning preparations, capturing the excitement and anticipation as you get ready. From the first look (if you’ve chosen to have one) to the ceremony, group portraits, and reception, we’ll document every detail.
Throughout the day, they’ll should be unobtrusive yet attentive, ensuring no special moment goes unnoticed. You can relax and enjoy your day knowing your memories are in good hands.
Step 7: Post-Wedding Editing and Photo Touch-Ups
After your wedding, they’ll begin the process of editing and retouching your photos, bringing out the true beauty of each image, enhancing colors, adjusting lighting, and ensuring every photo meets our high standards.
Editing is a meticulous process, but it’s one we take great care with because we know how important these photos are to you.
Step 8: Delivery via Pic-Time (specific to Mason’s Memories & Media)
Once your photos are ready, we’ll deliver them through Pic-Time, an online gallery platform that makes it easy for you to view, download, and share your images. Your gallery will include:
High-resolution photos ready for printing.
Web-optimized images perfect for sharing on social media.
Options to order prints, albums, or other keepsakes directly through the gallery.
We’ll also provide instructions on how to use the platform so you can make the most of your gallery.
Why Choose Mason’s Memories and Media?
At Mason’s Memories and Media, we’re passionate about capturing love stories. From the first consultation to the final delivery of your photos, we’re dedicated to making your experience with us unforgettable.
If you’re ready to book your wedding photography or have any questions about our process, contact us today. We can’t wait to be part of your journey and create memories that will last a lifetime.
